Everything a contract needs,
from signature to renewal
Simple enough to start in two minutes, detailed enough for a finance, legal or procurement team. Here is everything ContractCube does today, and what it does not do yet.
Deadlines and reminders
The core of ContractCube: every important date calculated and announced in time.
Contract records
Number, title, category, type, status, partner, owner, department, start, end and signature dates, notice period and rule, renewal type and period, amount, currency, billing frequency, tax, payment terms, tags, notes, custom fields, attachments and a full change history. Duplicate, archive, terminate, export.
Lifecycle and renewals
Statuses Draft, Pending, Active, Expiring Soon, Expired, Terminated and Archived. Auto-renewal terms are projected by rule and clearly labelled; a renewal by agreement is only recorded when you confirm it.
Deadline engine
The last day to cancel, the next renewal and the end of each term, with notice rules such as "exact calendar date" or "must arrive by the end of a month". Calendar months, month ends and leap years are counted correctly.
Reminders
Suggested for start, end, cancellation deadline, renewal, payment, milestones and document expiry. Default schedule 90, 60, 30, 14, 7 and 1 days before and on the day, at the time you choose, in your time zone. Desktop notifications, and email in Cloud and Server Edition.
Escalation and to-do dashboard
The dashboard shows what is waiting for you: approvals, emails to review, open reminders, obligations and expiring documents, plus who is late. In Cloud and Server Edition, reminders nobody handled are emailed to a manager after a few days.
Calendar
Month, week and agenda views with filters for contract, category, partner, owner, department, status and dates. Export to any calendar app as an .ics file.
Expiring documents
Permits and authorizations (ISU, operating, environmental), vehicle papers (ITP, RCA, CASCO, vignette), insurance policies, staff medical checks and training, certificates and inspections. Reminders 30, 15, 7 and 1 days before, the scan one click away.
Obligations
Track what must happen while a contract runs: reports, proof of insurance, deliverables, price reviews, service levels. One-off or repeating, by you or by the partner, with a responsible person and evidence. Shown in the calendar and the health score.
Romania-ready
Local registers, exchange rates, invoices and paperwork built in, not bolted on.
Company data from ANAF
Type a Romanian CUI and ContractCube fills in the company name, address, trade register number and VAT number from the public ANAF register, and warns you about inactive taxpayers.
Exchange rates from the BNR and ECB
One click fetches the daily reference rates of the National Bank of Romania or the European Central Bank for every currency you use, converted to your base currency. Manual rates are still possible.
e-Factura import
In Cloud and Server Edition: import e-Factura XML or SPV zip files, or connect SPV through ANAF sign-in so new invoices arrive automatically. Duplicates are detected, each invoice is matched to its contract, and unmatched ones wait in a review queue.
Document register (registratura)
Incoming, outgoing and internal registers with official numbers that restart every year and are never reused, assignment to a person with a resolution deadline (30 days for petitions), extensions, replies linked to the original, confidential entries, a tamper-evident log, a printable registration stamp with barcode and the printed register as PDF or Excel.
Romanian templates
Nine ready templates: prestări servicii, închiriere, confidențialitate, act adițional, vânzare-cumpărare, împuternicire, hotărâre AGA, decizie administrator and act adițional CIM. They are starting points: check them with a lawyer for your case.
Romanian legal interest
The late payment calculator knows the Romanian legal interest (reference rate plus 8 points), alongside daily penalties and yearly interest, with grace days and a cap at the unpaid amount.
Documents and import
Every file with its contract, encrypted, versioned and searchable.
Encrypted documents
PDF, DOCX, XLSX, PNG, JPG and TXT up to 100 MB. AES-256 encrypted at rest, SHA-256 checksums, duplicate detection, versions, folders and full-text search. Macros and scripts are never run.
Smart import
Drop in a contract (PDF, scanned PDF, Word file or photo). ContractCube reads it on your own device, with text recognition for scans in English, German, French and Romanian, and suggests the parties, dates, notice period, renewal, amount and billing frequency. Every suggestion shows the passage it comes from and nothing is saved until you confirm. Optionally, "Ask AI" uses your own AI provider key.
Contract inbox
Forward contracts by email, or let ContractCube read a dedicated mailbox. Emails land in a review queue: create a contract from an attachment with smart import, file it under an existing contract, or dismiss it. ContractCube suggests the matching contract from the contract number or the sender.
Import from Excel
Bring your existing list as CSV or Excel. Columns are matched, problems are shown row by row and possible duplicates are flagged before anything is saved.
Archive-ready retention
File plan and retention periods, legal holds, disposal proposals with sign-off, PDF/A versions, regular integrity checks and archive packages for transfer. ContractCube is archive-ready, it is not an accredited archive.
Backup and export
One-click backups, restore, a recovery key for encrypted attachments, full JSON export and CSV, Excel and PDF reports. Exports and downloads keep working after a license expires.
Sign, share and approve
Move a contract from draft to signed without leaving ContractCube.
Approval workflows
Define who must approve which contracts, for example costs above €10,000 a year: first the department head, then finance. Conditional routing, delegation during absence and four-eyes checks: nobody approves their own request, and every decision is recorded with name, time and comment. Approvers get an email in Cloud and Server Edition.
Electronic signature by link
In Cloud and Server Edition: send a PDF to one or more signers, in order or all at once. They sign on any phone or computer without an account, after confirming their email with a one-time code, by drawing or typing their name. The signed PDF gets a signature certificate (email verification, consent, time, IP, SHA-256 fingerprints) with a tamper-evident audit trail, and anyone can check a signed copy on a public verification page without uploading it.
Share links for partners
Give a partner time-limited access to the documents you choose, with optional download and comments, a QR code and a log of every visit. Amounts and internal notes are never shown.
Contract templates
Fill in a template and get a ready-to-sign Word or PDF document, plus the contract record with dates, amount, notice period and reminders from the same answers. Six English starter templates (NDA, service, maintenance, supply, commercial lease, consultancy) and nine Romanian ones, or write your own with placeholders and optional clauses.
About the signature: it is a simple electronic signature under eIDAS with audit evidence, not an advanced or qualified signature. Qualified signatures are planned. Templates are starting points, not legal advice: check them with a lawyer.
Money
Know what each contract costs and earns, and what is still unpaid.
Financial overview
One-time, weekly, monthly, quarterly, yearly and custom schedules. Rate changes and amendments with effective dates, partial periods, tax-inclusive or exclusive amounts, date-effective exchange rates with manual override. Planning reports, not certified accounts.
Invoices and value caps
Record the invoices of a contract and see what is invoiced, paid, open and overdue, how much of a framework agreement or budget is used, and the ageing of unpaid invoices. Overdue invoices go straight into the late payment calculator.
Late payment calculator
Penalties per day, interest per year or the Romanian legal interest, with grace days and a cap at the unpaid amount. Copy the calculation into a reminder letter.
Insights dashboard
Contracts by status and category, recurring and one-off value, upcoming workload per month, 12-month cash flow, spend by partner and department. Filter by department, category, owner or costs and revenue, and show totals in any currency.
Contract health score
Every live contract gets an operational score with the reasons spelled out: an approaching cancellation deadline, a missing document, no owner, overdue obligations, high annual cost. See at a glance where money can be saved.
Business partners
Suppliers, customers, contractors, landlords, tenants, insurers. Contact persons, VAT and registration numbers, every related contract, recurring costs and revenue, upcoming renewals.
Teams and security
The right access for every person, and a record of what happened.
Team and permissions
Unlimited members with Owner, Admin, Editor and Viewer roles and an activity log. Roles are enforced by the app itself, not only hidden in the interface.
Two-step sign-in and SSO
In Cloud and Server Edition: two-step sign-in with an authenticator app, and single sign-on with Microsoft Entra ID, Google Workspace or any OpenID Connect provider.
Encryption at rest
Attachments are encrypted with AES-256. On the desktop the key stays in Windows Credential Manager, with a recovery key you keep; on a server, with the server's own data key.
Four languages
English, Romanian, German and French, with dates, numbers and currencies in the local format. Reminder and invitation emails follow each person's language.
Light and dark mode
Comfortable on a bright office screen and late in the evening, following your system setting or your choice.
Your data stays yours
When a license expires, ContractCube becomes read-only: everything stays viewable, attachments downloadable and data exportable. Nothing is deleted.
Integrations
Connect contracts to your other systems and to AI assistants.
REST API
A documented REST API with company API keys, read-only or read-write. Available in ContractCube Cloud and the Server Edition.
Webhooks
Signed webhooks for contract, reminder, approval and document events, so your ERP, chat or intranet hears about changes right away.
MCP for AI assistants
A read-only MCP server so AI assistants can answer questions about your contracts, such as "which contracts can we still cancel this quarter?".
Desktop, Cloud or Server Edition
The same features, run the way your company prefers.
Windows desktop app
Runs in the tray so reminders keep coming, starts with your computer if you want, works fully offline, keyboard shortcuts and signed automatic updates. Windows now, macOS planned.
ContractCube Cloud
In any modern browser, hosted in the EU, with your whole team on the same contracts. 10 GB of document storage included (2 GB during the trial), with extra storage packs available.
Server Edition
On your own Windows or Linux server and your own PostgreSQL or SQLite database, with documents on disk or in S3-compatible storage. The desktop app can connect to it as a client.
Not included in this version
Qualified electronic signatures and the macOS desktop app are planned but not available yet. ContractCube is archive-ready, not an accredited archive. The desktop app on its own keeps a local workspace per computer without synchronisation; for a shared workspace with reminder emails, use ContractCube Cloud or the Server Edition.
Put every contract deadline on autopilot
Try ContractCube free for 30 days, in the browser or on Windows. No payment details, no automatic renewal, and your data is never deleted.
€47.88 per company per year after the trial · Buy a license